Implementation of Enterprise Content Management System- Barbados

GOVERNMENT OF BARBADOS

ESTABLISHMENT OF A CENTRAL REVENUE AUTHORITY

CONSULTANCY TO IMPLEMENT AN ENTERPRISE CONTENT MANAGEMENT SYSTEM FOR THE BARBADOS REVENUE AUTHORITY

REQUEST FOR EXPRESSIONS OF INTEREST

The Government of Barbados (GOB) has applied for financing from the Caribbean Development Bank (CDB) in an amount equivalent to US$3.5M towards the cost of The Establishment of a Central Revenue Authority (CRA) Project and intends to apply a portion of the proceeds of this financing to eligible payments under a contract for which this invitation is issued. Payments by CDB will be made only at the request of the GOB and upon approval by CDB, and will be subject in all respects to the terms and conditions of the Financing Agreement. The Financing Agreement prohibits withdrawal from the financing account for the purpose of any payment to persons or entities, or any import of goods, if such payment or import, to the knowledge of CDB is prohibited by a decision of the United Nations Security Council taken under Chapter VII of the Charter of the United Nations. No party other than the GOB shall derive any rights from the Financing agreement or have any claim to the proceeds of Financing.

The Barbados Revenue Authority (BRA), the Executing Agency, now wishes to procure consultancy services to Implement an Enterprise Content Management System.

The GOB acting through the Barbados Revenue Authority now invites interested eligible Firms to submit Expressions of Interest for the Implementation of an Enterprise Content Management System.

The purpose of the consultancy is to implement an Enterprise Content Management System at the Barbados Revenue Authority to address the management of incoming and outgoing correspondence throughout its three (3) locations.

The consultancy is expected to be implemented over a period of four (4) months.

Consultants will be eligible to participate if:

(a) in the case of a body corporate, it is legally incorporated or otherwise organised in an eligible country, has its principal place of business in an eligible country; and is more than 50% beneficially owned by a citizen(s) and/or a bona fide resident(s) of eligible country(ies) meeting these requirements;

(b) in the case of unincorporated firms, the persons are citizens or bona fide resident(s) of an eligible country; and

(c) in all cases, the Consultant has no arrangement and undertakes not to make any arrangements whereby any substantial part of the net profits or other tangible benefits of the contract will accrue or be paid to a person not a citizen or bona fide resident of an eligible country.

Eligible countries are member countries of the CDB.

Interested firms are asked to provide information indicating that they are qualified to perform the consultancy. In assessment of submissions, consideration will be given to technical experience in projects of similar scope, complexity and technical specialisation; competence in English; availability of appropriate skills among staff; existing commitments and financial capability.

The successful applicant will be required to enter into a contract drawn up by or in a form approved by the General Counsel of the BRA or another Legal Officer approved by him. A surety for the due performance of the contract will be required by one of the following methods:

(a) by way of a deposit with the Treasury of a sum of money or approved securities to the value of not less than 10 percent of the contract price; or

(b) by way of a Bank or accredited insurance company whose liability shall not be less than 10 per cent of the contract price. The cost of obtaining such a surety shall be the responsibility of the contractor, who need not specifically make arrangements for sureties unless and until his tender has been accepted.

All Corporate applicants should include with their application a copy of the company’s Certificate of Incorporation as evidence that the company is an existing registered company as at the date of application. The Certificate must be in the name of the applicant.

Where the Certificate of Incorporation has not been submitted at the date of the opening, the applicant will be given a maximum of two (2) weeks to meet this obligation. Failure to submit the Certificate of Incorporation within the extended period would render the application void.

Local applicants are advised that the Certificate of Incorporation referred to at paragraph 10 above means a Certificate of Incorporation issued under the 1985 Companies Act of Barbados or where applicable a Certificate of Amendment. Certificates must be dated after December 31, 1984.

APPLICANTS SHOULD BE AWARE THAT THE LABOUR CLAUSES (PUBLIC CONTRACTS) ACT CAP.349 SHALL, IN SO FAR AS IS APPLICABLE TO THE TENDERER APPLY TO ANY CONTRACT MADE IN RESPECT OF THE TENDER. FULL DETAILS OF THE CONDITIONS OF ACT, CAP.349 MAY BE OBTAINED FROM THE GOVERNMENT PRINTER, GOVERNMENT PRINTING DEPARTMENT, BAY STREET, BARBADOS. TENDERERS SHOULD SUBMIT THE CERTIFICATE REQUIRED BY PARAGRAPH 3 OF THE SCHEDULE TO THE ACT WITH THEIR TENDER.

Any firm incorporated outside of Barbados, which is awarded a contract, will be required to be registered in Barbados as an External company under the ‘Companies Act of Barbados’.

Interested eligible firms are asked to obtain information which outlines the details of the services to be supplied and other consultancy requirements from Mr. Jason Barker, Barbados Revenue Authority, Weymouth Corporate Centre, Roebuck Street, St. Michael, Jason.barker@bra.gov.bb between 09:00 – 16:30 hours Monday through Friday except on public holidays.

One original, one copy and an electronic version of the Expression of Interest clearly marked Expression of Interest – Consultancy to Implement an Enterprise Content Management System for the Barbados Revenue Authority must be prepared in English and delivered in sealed envelopes to the first address below no later than 16:30 hours, Wednesday, August 9, 2017. One hard copy must be simultaneously sent to CDB at the second address below.

Late submissions will not be accepted and will be returned unopened.

A short list of not less than three (3) and not more than six (6) firms will be provided with full Terms of Reference for the assignment and will be invited to submit technical and price proposals to undertake the assignment.

The GOB reserves the right to accept or reject late applications or to cancel the present invitation partially or in its entirety. It will not defray any costs incurred by any applicant in the preparation and submission of Expressions of Interest.

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