Development of an Early Warning System, Climate Change Adaptation Plan and Climate Resilient Spatial Plan- Haiti

14 Sep 2017







The Government of Haiti (GoH) has received financing from the Caribbean Development Bank (CDB) in an amount equivalent to US$5.50 million towards the cost of Building Capacity for Disaster Risk Management (DRM) and Climate Resilience Project for Île-à-Vache (IAV), Haiti and intends to apply a portion of the proceeds of this financing to eligible payments under a contract for which this invitation is issued. Payments by CDB will be made only at the request of GoH and upon approval by CDB, and will be subject in all respects to the terms and conditions of the Financing Agreement. The Financing Agreement prohibits withdrawal from the financing account for the purpose of any payment to persons or entities, or for any import of goods, if such payment or import, to the knowledge of CDB, is prohibited by a decision of the United Nations Security Council taken under Chapter VII of the Charter of the United Nations. No party other than GoH shall derive any rights from the Financing Agreement or have any claim to the proceeds of the Financing.

The Ministry of Environment (MoE), the Executing Agency, now wishes to procure consultancy services for Development of an Early Warning System (EWS), Climate Change Adaptation (CCA) Plan and Climate Resilient Spatial Plan.

The objective of the consultancy is to strengthen climate and disaster risk governance for building the resilience of IAV communities. To achieve this objective, this consultancy will adopt a comprehensive approach to risk assessment, to determine and plan for the management of disaster risk and CCA for the population, economy, and the environment. Specifically, the consultancy will develop an early warning system, a climate adaptation plan and a climate resilient spatial plan for the IAV utilising a participatory and consultative approach. Particular attention will be given to conducting gender analysis, collecting sex-disaggregated data and ensuring that gender related DRM concerns are addressed.

The Firm is required to have the following expertise to undertake the assignment. For the key experts, experience working in Haiti will be an asset and proficiency in English, and French or Creole is required:

(a) DRM expertise with experience conducting natural hazard risk assessment in the Caribbean region or similar context, development of participatory DRR and CCA Plans and EWS. Experience in training and facilitating for public sector or communities. Hydrometeorology/climate expertise including developing hydro-meteorological observation networks and EWS, working with data provided by Global Circulation Models and Regional Circulation Models, and familiarity with the Fifth Assessment Report by the Inter-governmental Panel on CC.

(b) Geophysicist/Seismologist expertise. Experience should include identifying geographic areas where seismic activity frequently occurs, setting up devices to record and measure earth movements, and collecting and analysing this data.

(c) GIS expertise, including development of maps of natural hazard risks and development of database using GIS.

(d) Public Education and Awareness/Communications expertise. Experience should include preparing information materials to support and encourage DRR actions.

(e) Spatial Planning, Urban Design/Studies or related expertise. Experience should include participatory-based spatial planning, local plan preparation, and environmental impact assessment. Knowledge and experience in innovative planning initiatives including smart growth, new urbanism and sustainability is desirable.

(f) Agriculture/Natural Resources Management expertise. Experience should include working in developing countries on projects promoting agricultural techniques/approaches to adapt to Climate Change, and natural resources management.

The duration of the assignment is expected to be for a period of 36 months.

MoE now invites interested eligible consulting firms to submit Expressions of Interest for the provision of these consultancy services.

Consultants shall be eligible to participate if:

(a) in the case of a body corporate, it is legally incorporated or otherwise organised in an eligible country, has its principal place of business in an eligible country and is more than 50 per cent beneficially owned by citizen(s) and/or bona fide resident(s) of eligible country(ies) or by a body(ies) corporate meeting these requirements;

(b) in the case of unincorporated firms, the persons are citizens or bona fide residents of an eligible country; and

(c) in all cases, the consultant has no arrangement and undertakes not to make any arrangements, whereby any substantial part of the net profits or other tangible benefits of the contract will accrue or be paid to a person not a citizen or bona fide resident of an eligible country.

Eligible countries are CDB member countries and countries which are eligible for procurement under EU-funded projects, which are not CDB member countries[1].

The attention of interested Consultants is drawn to paragraph 1.9 of CDB’s Guidelines for the Selection and Engagement of Consultants (2011), setting forth CDB’s policy on conflict of interest.

In the assessment of submissions, consideration will be given to technical competence, qualifications and experience, local and regional experience on similar assignments, financial capability and existing commitments. All information must be submitted in both English and French. Further information may be obtained from the first address below between 08:00 and 16:00 hours, Monday to Friday.

Three (3) hard copies of the Expressions of Interest must be received at the first address below no later than 15:30 hours (EDT) on Friday, September 29, 2017 and one hard copy must be sent simultaneously to CDB at the second address below. The sealed envelope containing each submission should include the name and address of the applicant and shall be clearly marked “Expression of Interest – Consultancy Services for The Development of an Early Warning System, Climate Change Adaptation Plan and Climate Resilient Spatial Plan”.

Following the assessment of submissions, a short-list of not less than three and not more than six applicants will be provided with full terms of reference and invited to submit technical and financial proposals to undertake the assignment. GoH reserves the right to accept or reject late applications or to cancel the present invitation partially or in its entirety. It will not be bound to assign any reason for not short-listing any applicant and will not defray any costs incurred by any applicant in the preparation and submission of Expressions of Interest.


Direction des Changements Climatiques
Ministère de l’Environnement
# 1, Rue Marcel Toureau, Pétion-Ville (Berthé)
Tél: + (509) 3666-0242


Procurement Officer
Procurement Policy Unit
Caribbean Development Bank
P.O. Box 408, Wiley
St. Michael
Tel: + (246) 431-1600
Fax: + (246) 426-7269

[1] External Action Financial Instruments and European Development Fund, Rules on Participation in Procurement Procedures and Grants. [ : accessed June 6, 2016]

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