Assessment of the Institutional and Organisational Arrangements in Suriname to Support the Implementation of the BNTF Programme
25 Apr 2017
CONSULTANCY SERVICES FOR THE ASSESSMENT OF THE INSTITUTIONAL AND ORGANISATIONAL ARRANGEMENTS IN SURINAME TO SUPPORT THE IMPLEMENTATION OF THE BASIC NEEDS TRUST FUND PROGRAMME
REQUEST FOR EXPRESSIONS OF INTEREST
The Basic Needs Trust Fund (BNTF) is a Regional grant-funded Programme which commenced in 1979. The Programme is now in its ninth phase. The objective of the BNTF Ninth Programme (BNTF 9) is to reduce the incidence of poverty in low income vulnerable communities by improving access to quality education and training, water and sanitation services, basic community access and drainage, livelihood enhancement and human resource development services. The seven BNTF 9 Participating Countries (PCs) are Belize, Commonwealth of Dominica, Grenada, Cooperative Republic of Guyana, Jamaica, St. Lucia, and St. Vincent and the Grenadines. BNTF 9 includes a Regional Coordination component which is managed by the Caribbean Development Bank (CDB) and supports programme implementation and management, and monitoring and evaluation.
Each of the seven PCs has an established Implementing Agency (IA), which reports to an executing agency through an Oversight Entity (OE). The OE has overall accountability and responsibility for coordination of the Country Project in the respective country. The IA manages the day-to-day implementation of all components comprising the Country Project. Discrete sub-projects interventions in each Country Project are implemented under tripartite agreements between the beneficiary community, the responsible public agency or civil society entity and the IA. Separate memoranda of understanding are executed between the IA and eligible private sector entities that are partners in co-financing sub-project interventions. The IA screens and prepares sub-project proposals, which are grouped by sector and submitted to OE, for recommendation of approval by CDB. The core staff of the IA includes a Project Manager/Coordinator, a Monitoring and Evaluation Officer, an Administrative/Accounting Officer, a Project Engineer and a Community Liaison Officer. More information on the BNTF Programme can be obtained from the BNTF Operations Manual at: http://www.caribank.org/BNTFOpsManual/BNTFOperationsManual.html.
BNTF 9 includes activities geared towards integrating Suriname as a new PC into the Programme. Suriname will be administered from the Regional Coordination component of BNTF 9.
CDB now wishes to procure the services of a management consultancy firm to:
(a) examine the current institutional and organisational structures of the public and private financial sectors in place for Suriname;
(b) identify the most suitable modality for the execution and management of a BNTF Programme in Suriname; and
(c) facilitate the establishment of the preferred modality.
The deliverables of the assignment will include, but not be limited to:
(a) Inception Report/Work plan: A comprehensive inception report with timelines for CDB’s approval within two weeks of signing a contract with CDB.
(b) Institutional and Organisational Assessment Report (three months): A critical analysis of the institutional and organisational framework of the Ministry of Finance and other relevant ministries, including an assessment of performance and capacity to deliver a BNTF-type Programme.
(c) Stakeholder Analysis Report (one month): A report which should include an identification and assessment of the key stakeholders to a BNTF-type Programme and a strategic approach to managing and engaging their interests during the Programme cycle.
(d) Report on Preferred Option (one month): An analysis of options of no less than two and no more than three for the preferred institutional and organisational modality for implementation of the BNTF Programme in Suriname, with a clear articulation of the institutional and organisational framework for each. The report must present clear and sound arguments for a preferred modality which is responsive to the BNTF 9 governance structure. The report must also be ‘fit for purpose’ and capable of delivering transparency and compliance results, enacting wider CDB and country policies, and the objectives of the BNTF Programme; engineering a leadership culture; and being sustainable.
(e) Strategic Action Plan (one month): An outline of a strategic approach for the approval and establishment of the BNTF OE and IA in Suriname by mid-2018 based on the preferred option. A clearly delineated pathway towards implementing approved recommendations should be outlined.
The assignment will include a maximum of two trips to CDB Headquarters in Barbados, and up to four trips to Suriname, if the selected firm is based outside of Suriname. Internal travel should comprise up to two trips to the hinterland regions.
The consultancy will require a maximum of 120 person days conducted over a period of 12 months as follows:
(a) 90 days over a period of 6 months for the activities associated with the Institutional Assessment.
(b) 30 days over 6 months to facilitate the establishment of the OE and IA in Suriname.
CDB now invites interested eligible management consultancy firms to submit an Expression of Interest for the provision of this consultancy service. Consultants shall be eligible to provide the services if:
(a) in the case of a body corporate, it is legally incorporated or otherwise organised in an eligible country, has its principal place of business in an eligible country and is more than 50 per cent beneficially owned by citizen(s) and/or bona fide resident(s) of eligible country(ies) or by a body(ies) corporate meeting these requirements;
(b) in the case of unincorporated firms, the persons are citizens or bona fide residents of an eligible country; and
(c) in all cases, the consultant has no arrangement and undertakes not to make any arrangements, whereby any substantial part of the net profits or other tangible benefits of the contract will accrue or be paid to a person not a citizen or bona fide resident of an eligible country.
Eligible countries are member countries of CDB.
In the assessment of submissions, consideration will be given to:
(a) technical competence, qualifications and experience including:
(i) providing advice and executing strategies for enhanced effective leadership, governance, optimal use of financial, human and technological resources and operational guidelines;
(ii) carrying out organisational assessments in terms of effectiveness, efficiency and organisational arrangements;
(iii) change management;
(iv) horizon scanning;
(v) human resource management;
(vi) results based management;
(vii) strategy development involving structures, functions and processes;
(viii) poverty reduction programming; and
(ix) monitoring and evaluation.
(b) local and regional experience on similar assignments, including working with international financial institutions and on donor-funded projects/programmes in beneficiary countries, particularly some of CDB’s borrowing member countries
(c) evidenced financial capability
(d) existing commitments.
One original hard copy and an electronic version of the Expression of Interest clearly marked “Assessment of the Institutional and Organisational Arrangements in Suriname to Support the Implementation of the BNTF Programme” must be prepared in English and delivered in a sealed envelope containing the name and address of the applicant to the postal and E-mail address below no later than 4:30 p.m. on May 12, 2017. The burden of proving receipt of the e-mail will be on the applicant and will not be met solely by a read receipt or sent items report generated by the bidder’s computer.
Following the assessment of submissions, a short-list of not less than three and not more than six applicants will be provided with full terms of reference and invited to submit technical and financial proposals to undertake the assignment. CDB reserves the right to accept or reject late applications or to cancel the present invitation partially or in its entirety. It will not be bound to assign any reason for not short-listing any applicant and will not defray any costs incurred by any applicant in the preparation and submission of Expressions of Interest.
Mr. George L. W. Yearwood
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